Executive Administrative Assistant (8215)
- Direct Hire
- Location
- Clayton, United States
Executive Administrative Assistant (8215)
Job Overview: Our fast-growing and thriving team is seeking a highly energetic, highly professional Administrative Assistant. This role is critical to the overall success of our team and will help us operate efficiently day-to-day by supporting team members on various administrative tasks, projects, and business initiatives. We seek an Administrative Assistant who is organized, detail-oriented, flexible, able to multi-task, and supports others. This position allows us to be a high-functioning team through data management, account management, project implementation, client communications, and upholding our strong, vibrant, inclusive culture.
Job Responsibilities
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Provide administrative support to the team, including managing calendars and email, and coordinating schedules
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Draft and manage correspondence including letters and thank-you notes, and manage communications for client reviews
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Manage business systems to ensure team functionality
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Generate ideas for and plan team meetings
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Enhance client experience through bulk email communications and organizing meetings
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Handle inbound and outbound mail for clients and team members
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Maintain and organize client files, including scanning documents
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Coordinate work travel, including flights, hotels, and rental cars
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Track and report on continuing education and licenses for partners and advisors
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Perform other miscellaneous duties as required
Qualifications
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3+ years of related experience
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Proficient in Microsoft Office applications, with an interest in learning additional systems and platforms
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Highly organized with excellent attention to detail
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Strong communication and interpersonal skills
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Able to manage multiple priorities in a fast-paced environment
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Must be authorized to work in the United States