Accounts Payable Specialist (8209)
- Contract
- Location
- Fenton, Missouri, United States
Accounts Payable Specialist (8209)
Position Summary: The Contract Accounts Payable Specialist is responsible for the accurate and timely processing of non-payroll payments to vendors, suppliers, and other entities. This role requires strong attention to detail, excellent communication skills, and the ability to manage a high volume of transactions in a fast-paced environment. The role also involves frequent collaboration with internal departments and external vendors to ensure smooth payment operations and compliance with established policies.
Key Responsibilities:
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Ensure all disbursements follow established payment policies and performance standards
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Verify invoices against accruals and resolve discrepancies prior to payment
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Accurately code invoices and charge to appropriate accounts and cost centers
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Secure proper approvals in line with delegation of authority before processing payments
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Reconcile vendor statements, investigate payment issues, and resolve discrepancies
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Monitor and apply debit balances, refunds, and adjustments as needed
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Prepare and execute weekly check runs, including wire transfers and electronic funds transfers (EFTs)
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Generate and distribute payment reports and statistics to relevant stakeholders
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Maintain confidentiality and privacy of all financial and vendor records
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Apply cash discount policies to ensure timely payment and cost savings
Required Qualifications:
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Bachelor’s degree in Business, Finance, Accounting, or a related field (or equivalent combination of education and experience)
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1–3 years of accounting experience, preferably in accounts payable
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High accuracy and attention to detail in data entry and reconciliation tasks
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Proficient in Microsoft Office, particularly Excel (pivot tables, VLOOKUPs, etc.)
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Strong interpersonal and communication skills, both written and verbal
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Ability to work independently and collaboratively in a team setting
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Solid analytical and problem-solving abilities
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Experience working with ERP systems
Preferred Qualifications:
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Experience in project management or process improvement within accounts payable
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Ability to adapt quickly to new software systems
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Strong organizational skills, time management, and ability to prioritize tasks
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Capacity to perform well under pressure and meet deadlines
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Demonstrated critical thinking and decision-making skills
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Familiarity with financial and procurement policies and procedures